RoomRack Proposal Links
RoomRack Proposal Links
Turn a guest enquiry into a professional proposal ready to share.
Create digital hotel booking proposals, present stay and rate information clearly, and share a link guests can review and accept online.
Where a supported payment workflow is configured, an accepted proposal can also connect with a payment link.
Proposal Link
- Enquiry
- Proposal
- Shareable link
- Guest review
- Acceptance
- Payment*
- Reservation follow-up
Demo Hotel · Proposal PR-DEMO-001
For Guest A- Dates
- 12 – 15 June
- Room
- Double, garden view
- Guests
- 2 adults
- Stay rate
- € 000.00
Offer conditions · sample text
Guest view
proposal.example/PR-DEMO-001
* Optional step, where a supported RoomRack Online Payments workflow is configured. Sample data.
What are RoomRack Proposal Links?
RoomRack Proposal Links help hotel teams turn a booking enquiry into an organised digital proposal.
Instead of exchanging availability, rates and conditions through repeated emails or manual messages, the relevant offer can be presented through a shareable link that the prospective guest reviews online.
Create and share an organised proposal without the repetitive manual steps of a traditional quotation process.
For booking enquiries that do not begin in the Booking Engine.
Not every reservation starts through an online booking engine. Hotels also receive direct enquiries from guests, companies and travel contacts who need a specific offer.
Proposal Links give the hotel team a more organised way to respond and present that offer professionally.
From enquiry to acceptance in one clear workflow.
- 01
Create the proposal
Choose the details of the proposed stay and prepare the proposal in the relevant RoomRack workflow.
- 02
Share the Proposal Link
Send the link to the recipient through the communication channel you already use.
- 03
Guest reviews the offer
The recipient reviews the information included in the proposal online.
- 04
Guest accepts the proposal
Where supported by the active workflow, the guest can accept the proposal online.
- 05
Continue to payment where configured
Where a supported RoomRack Online Payments connection exists, the journey can continue with a payment link.
Not every proposal requires payment.
Proposal workflows connected to Cloud PMS operations.
Proposal Links form part of the wider RoomRack workflow and can use relevant stay and reservation information so hotel teams do not have to build each offer across disconnected tools.
A clear proposal for the guest.
- Stay dates
- Room type
- Rate
- Offer conditions
- Relevant stay information
- Acceptance option
- Payment option — where configured
Available fields depend on the current Proposal Links workflow.
Clearer visibility over active proposals.
Keep proposals organised and maintain a clearer view of enquiries that require follow-up, according to the capabilities currently available in Proposal Links.
Online proposal acceptance.
The guest can review the digital proposal and, where supported, accept it online.
Proposal acceptance is not an electronic signature.
From acceptance to payment.
Where a supported RoomRack Online Payments workflow is configured, the proposal can connect with a payment link, allowing the journey to continue smoothly from acceptance towards payment.
The transaction is completed within the secure environment of the active payment provider.
RoomRack Online PaymentsFor guests, companies and travel contacts.
Proposal Links can support structured accommodation offers for individual guests and business contacts, depending on the capabilities available in the current workflow.
For hotels managing direct booking enquiries.
RoomRack Proposal Links are designed for hospitality businesses that receive individual enquiries and need a more structured way to present stay options and rates before the final reservation is created or confirmed.
Frequently asked questions
What are RoomRack Proposal Links?
They are a RoomRack Cloud PMS capability for creating digital booking proposals. The hotel team prepares the offer and shares it through a link the recipient reviews online.
What types of booking enquiries can they be used for?
Direct enquiries that do not begin in a booking engine, such as requests received by phone, by email or from companies and travel contacts. The hotel team prepares the proposal.
What information can a digital proposal include?
Details of the proposed stay, such as dates, room type, rate and offer conditions. The exact fields depend on the current Proposal Links workflow.
Can a guest accept the proposal online?
Where supported by the active workflow, the guest can accept the proposal online. Acceptance is not an electronic signature.
Can a proposal connect with a payment link?
Yes, where a supported RoomRack Online Payments workflow is configured. Not every proposal requires payment, and the transaction is completed in the active payment provider's environment.
Do Proposal Links connect with RoomRack Cloud PMS?
Proposal Links are part of the RoomRack Cloud PMS workflow. Teams can use relevant reservation and stay information instead of building each offer in separate tools.
Can hotel teams see the status of a proposal?
The workflow helps teams keep active proposals organised and see which enquiries need follow-up. The status information available depends on the current workflow.
Can Proposal Links be used for companies or travel contacts?
Yes, for structured accommodation offers to companies and travel contacts as well as individual guests. They are not a contracting system.
Turn a booking enquiry into a professional digital proposal.
See how RoomRack Proposal Links can help your team create and share accommodation offers through a clearer workflow.