RoomRack Hospitality

RoomRack e-Invoicing

From folio to myDATA, without double entry.

E-invoicing connected to hotel operations: stay charges become an invoice inside RoomRack and are transmitted through a licensed provider.

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  • Connected to Cloud PMS
  • Supported providers
  • myDATA workflow
RoomRack · Cloud PMS
Folio & Invoicing

Folio

Room 204 · Guest

Departing today
  • Stay · 3 nights€444,00
  • Breakfast€54,00
  • Minibar€18,50
  • Stay tax€12,00
Total€528,50
ReceiptInvoice

Invoice

Service invoice

Total€528,50
  1. Created in RoomRack
  2. Sent to provider
  3. Registered in myDATA

What it is

What is RoomRack e-Invoicing?

RoomRack e-Invoicing is the electronic invoicing solution within the RoomRack ecosystem, designed to connect hotel charges and stay-related documents with an organised digital invoicing workflow.

RoomRack is not an e-invoicing provider: it connects hotel operations with supported licensed providers and the relevant myDATA processes.

From the stay to the invoice, with fewer manual steps.

Charges, guest or company details and invoice information are used in the same workflow — without re-entering data across disconnected systems.

  1. 01

    Reservation

    Stay & guest details

    RoomRack
  2. 02

    Folio

    Stay-related charges

    RoomRack
  3. 03

    Invoice

    Issued in RoomRack

    RoomRack
  4. 04

    Licensed provider

    Transmission by licensed provider

    Provider
  5. 05

    myDATA

    Registration & verification

    Provider

Steps 4 and 5 are carried out by the licensed provider through the active integration.

Core capabilities

Invoicing becomes part of daily operations.

Invoicing within the PMS workflow

Connect stay-related charges and reservation information with the invoicing process so billing becomes part of the daily hotel workflow.

myDATA connectivity

Electronic invoicing can form part of the relevant myDATA transmission process through the active integration and supported provider.

An organised view of invoicing

Maintain an organised view of information related to the e-invoicing workflow, according to the capabilities of the active integration.

Connected to daily hotel operations

Keep invoicing connected with reservations, charges and property operations so hotel teams can work with less duplication and clearer organisation.

Providers

Keep your provider — or start with a new one.

The licensed provider handles invoice transmission under the applicable framework. RoomRack is the operational layer that connects it to hotel workflows.

Already have a provider

We connect the one you already use.

You may not need to change your existing relationship, as long as the provider is supported.

New activation

We propose the supported solution.

The RoomRack team proposes the provider solution used for new activations and organises the connection.

Supported provider integrations

  • ImpactImpact
  • Epsilon NetEpsilon Net
  • Parochos.gr
  • Invoice Portal

Available capabilities depend on the active integration and provider.

myDATA, registration and verification

Through the provider workflow, invoices receive the required registration and verification information. Document types depend on the active integration.

Connected accounting workflows

RoomRack can form part of a broader workflow connecting operations, e-invoicing and supported accounting systems.

Who it's for

For hotels and hospitality businesses that want organised e-invoicing and myDATA, without the same data in many disconnected tools.

Tax and regulatory information

Electronic invoicing through a licensed provider may, subject to applicable conditions, be associated with tax incentives or regulatory obligations under current legislation.

Businesses should confirm their individual position with their accountant or tax adviser and current official guidance.

FAQ

Frequently asked questions

What is electronic invoicing through a provider?

It means issuing and transmitting electronic invoices through a licensed electronic invoicing provider. The provider handles transmission under the applicable framework, while the business issues invoices from the software it uses.

How does RoomRack e-Invoicing connect with myDATA?

Transmission to myDATA is handled through the active integration with the supported electronic invoicing provider.

Is RoomRack itself an electronic invoicing provider?

No. RoomRack provides the operational e-invoicing layer within its ecosystem and connects with supported providers responsible for invoice transmission.

Which providers can RoomRack connect with?

RoomRack currently supports integrations with Impact, Epsilon Net, Parochos.gr and Invoice Portal. Available capabilities may vary depending on the active integration and provider.

What if I do not already have a provider?

The RoomRack team can propose the supported provider solution used for new activations and organise its connection with RoomRack e-Invoicing.

Who transmits invoices to myDATA?

The relevant transmission is handled through the supported provider used by the active integration.

Which document types are supported?

Available document types depend on the provider and active integration.

Can e-invoicing work with RoomRack Cloud PMS?

RoomRack e-Invoicing connects with the RoomRack Cloud PMS workflow so reservation, charge and folio information can support the invoicing process, depending on the active integration.

Explore RoomRack solutions that may complement the area you are already evaluating.

Not sure what else you need? Build Your RoomRack

Connect e-invoicing with your hotel operations.

See how RoomRack e-Invoicing fits into your current invoicing workflow — or helps you start with a supported provider solution.

Request a DemoTalk to RoomRack